Six key departments to share company dashboards with

When it comes to creating a data-driven culture in your organization, one of the most important things you can do is share your business intelligence (BI) dashboard with the right people. Nothing ruins a powerful data visualization tool like not having the right stakeholders involved.

But when we talk about stakeholders, what exactly do we mean? In this context, a stakeholder is anyone who has a vested interest in the success of your business intelligence project.

This could be people within your organization, like decision-makers or managers, or it could be people outside of your organization, like customers or partners.

In this article, we’ll focus on six departments within an organization that are usually key stakeholders in a business intelligence project. Who are these people you should share your visualizations with? And what do they need from the dashboard?

1. The executive team
2. The marketing department
3. The sales department
4. The finance team
5. The HR department
6. The IT department

When you know who your stakeholders are and what they need from the dashboard, you can create a visualization that meets everyone’s requirements and helps your organization achieve its goals.

Why share your dashboard?

Dashboard sharing is essential for several reasons:

It ensures that everyone is on the same page

When the right people have access to the dashboard, they can view the data and make decisions based on the same information. This eliminates confusion and ensures that everyone is working towards the same goal.

It allows you to get feedback

By sharing your dashboard with others, you can get feedback on what works well and what doesn’t. This feedback is essential for improving the dashboard and making sure it meets everyone’s needs.

It builds buy-in

When people can see the data and understand how it can be used to improve the organization, they are more likely to be supportive of the dashboard and use it regularly.

It improves decision-making

Having access to accurate data ensures that decisions are based on facts, not guesses. This leads to better decision-making and improved organizational performance.

Who needs access to the dashboard?

Now that we’ve covered the importance of sharing your dashboard, let’s take a look at the six key groups that need access to it. Keep in mind, these groups are generally stakeholders on a dashboard displaying company-wide information. You may not want to include these groups in your business intelligence project if it’s geared toward a specific department using data only relevant to that department.

1. The executive team

One of the most critical stakeholders in any organization is the executive team. This team is responsible for setting the direction of the organization and making decisions that will have a major impact on its future.

As such, they need to be able to see the data that is most important to the organization so they can make informed decisions.

The dashboard should include information on organizational performance, key metrics, and trends. This data will help the executive team understand how the organization is doing and identify areas that need improvement.

Sharing with the executive team is essential for building buy-in and ensuring that the dashboard meets the needs of those who are making decisions about the organization’s future.

2. The marketing department

The marketing department is responsible for promoting the organization and its products or services. In order to do this effectively, they need to be able to understand the data related to the state of the company and use it to make decisions about marketing strategy.

The dashboard should include information on customer behavior, sales data, and other key metrics. This data will help the marketing team understand what is working well and what needs to be improved.

3. The sales department

The sales department is responsible for generating revenue for the organization. In order to do this effectively, they need to be able to understand the data and use it to inform their sales strategies.

When the sales team has access to the dashboard, they can use the data to improve their performance and help the organization achieve its goals. This can help build buy-in for the dashboard and ensure that it meets the needs of those who are responsible for generating revenue.

4. The finance department

The finance department is responsible for managing the organization’s finances. In order to do this effectively, they need to be able to understand the financial health of the organization.

The dashboard should include information on organizational performance and spending trends. This data will help the finance team understand how the organization is doing and identify areas that need improvement.

If you want to ensure that the dashboard meets the needs of those who are responsible for managing the organization’s finances, you need to share it with the finance team. This can help them make informed decisions about financial strategy and improve the organization’s overall performance.

5. The human resources department

The human resources department is responsible for managing the organization’s workforce. In order to do this effectively, they need to be able to understand what’s going on with the data related to the company’s employees.

The dashboard should include information on employee behavior, turnover rates, and other key metrics. This data will help the HR team understand what is working well and what needs to be improved.

When you share the dashboard with the HR team, you can help them make informed decisions about HR strategy and improve the organization’s overall performance. This can help build buy-in for the dashboard and ensure that it meets the needs of those who are responsible for managing the organization’s workforce.

6. The IT department

The IT department is responsible for managing the organization’s technology. In order to do this effectively, they need to be able to understand data related to the company’s technological infrastructure so they can make adjustments as needed.

The dashboard should include information on system performance. This data will help the IT team understand how the organization is doing and identify areas that need improvement.

By understanding who these people are and what their needs are, you can create a dashboard that meets everyone’s requirements and helps your organization achieve its goals.

How to determine who to share your dashboard with

Now that you know the six key stakeholders you need to share your dashboard with, it’s time to determine who else needs access to the dashboard. Here are some factors to consider:

1. Who will be using the data?

The first step is to determine who will be using the data. Those who will be using this data will obviously need access to the dashboard created from the same data.

2. What type of information do they need?

Once you know who will be using the data, you need to determine what type of information they need. This will help you understand what type of metrics to include on the dashboard.

3. How often will they use the data?

Another important factor to consider is how often those who will be using the data will be accessing it. This will help you determine how often the dashboard should be updated.

4. What is the goal of the dashboard?

Finally, you need to consider what the goal of the dashboard is. This will help you determine what type of information to include on the dashboard and how to share it with the stakeholders.

Once you’ve considered these factors, you should have a good understanding of who needs access to the dashboard and what type of information they need. This will help you create a dashboard that meets everyone’s needs and helps your organization achieve its goals.

The bottom line

Data visualization is a powerful tool that can help organizations achieve their goals. However, in order to be successful with data visualization, you need to share your dashboard with key stakeholders.

By understanding who these people are and what their needs are, you can create a dashboard that meets everyone’s requirements and helps your organization achieve its goals. However, it’s important to remember that you need to share the dashboard with the stakeholders who will be using the data.

This will help ensure that your dashboard meets everyone’s needs and helps your organization achieve its goals.

One of the best ways to ensure that your dashboard meets everyone’s needs is to use a data visualization tool that allows you to easily share the dashboard with the stakeholders.