/ How to successfully implement a new reporting tool in your business

How to successfully implement a new reporting tool in your business

Are you one of the many business owners looking to enhance your data-driven decision-making by implementing new business intelligence (BI) reporting tools? If so, you’re not alone.

In today’s data-rich landscape, more and more organizations are turning to BI reporting tools to help them make sense of all the information at their fingertips and make better business decisions.

However, with any new software implementation, there is always a risk of things not going as planned. This can be especially true for BI reporting tools, which can be complex and expensive to implement.

But don’t be discouraged—with the right tips, you can set your organization up for success when implementing a new BI reporting tool. In this article, we will walk through the process of what you need to do in order to make sure your new BI reporting tool is a success—from start to finish.

 

What is a BI reporting tool?

Before we get into the tips for a successful BI reporting tool implementation, let’s first take a step back and define what a BI reporting tool is.

In short, BI reporting tools are software applications that help organizations collect, store, and analyze data to make better business decisions.

There are many different types of BI reporting tools on the market, each with their own unique features and functionalities. However, most BI reporting tools will offer some combination of the following:

  • Data visualization: The ability to view data in agraphical or pictorial format, which can help make complex data sets easier to understand.
  • Data mining: The process of extracting valuable information from large data sets.
  • Data analysis: The ability to examine data in order to identify trends, patterns, and relationships.
  • Reporting: The ability to generate reports based on the data that has been collected and analyzed.

Now that we have a clear understanding of what BI reporting tools are and what they do, let’s move on to the tips for a successful implementation.

 

Getting buy-in from all levels of management

One of the most important steps in successfully implementing a new BI reporting tool is getting buy-in from all levels of management.

This may seem like a no-brainer, but it’s important to ensure that everyone who will be using the tool is on board with the project from the start. This includes upper management, middle management, and even frontline employees.

The best way to get buy-in from all levels of management is to create a strategy for how the new BI reporting tool will be used to benefit the business. This should include a clear plan for how the tool will be used in current business processes to improve decision-making as well as how it will save time and money in the long run.

For example, if you’re implementing a new BI reporting tool to help with budgeting, make sure to include how the tool will be used to track spending and help managers make more informed decisions about where to allocate funds.

Once you have a clear plan for how the new BI reporting tool will be used, present it to all levels of management, get their feedback, and adjust the plan if necessary. This will help ensure that everyone is on the same page and that you’ll have their support throughout the implementation.

 
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Allocating enough resources for the project

Another important step in successfully implementing a new BI reporting tool is allocating enough resources for the project.

How you define “enough resources” will depend on the size and scope of your project, along with your organization’s budget. But in general, you should make sure to allocate enough time, money, and manpower to the project so that it can be completed successfully.

Time is of the essence when implementing a new BI reporting tool. Make sure to allow enough time for data collection, training, and testing. It’s also important to factor in any potential setbacks so that you don’t end up rushing the project and making mistakes along the way.

Money is another important resource to consider when implementing a new BI reporting tool. In addition to the cost of the actual software, you’ll also need to factor in the cost of licenses, support, and maintenance.

Finally, manpower is another resource to consider. Make sure to allocate enough people to the project so that it can be completed in a timely manner. This includes developers and analysts.

 

Planning a rollout schedule

Once you’ve gotten buy-in from all levels of management and allocated enough resources for the project, the next step is to set a rollout schedule.

This should include a timeline for each stage of the project, as well as who will be responsible for each task. It’s also important to factor in any potential risks and problems that could arise during the implementation process.

Some things to keep in mind when planning out your rollout schedule include:

  • When will data collection begin?
  • Who will be responsible for training employees on the new BI reporting tool?
  • How will you handle any problems that arise during the implementation process?

By planning out a detailed rollout schedule, you can get everyone in the organization on the same page and ensure that the project is completed successfully.

 

Be prepared for any problems that may arise

No matter how well you plan, there’s always a chance that problems will arise during the implementation of a new BI reporting tool.

That’s why it’s important to be prepared for any potential issues that could come up. This includes having a plan for how to troubleshoot and fix any problems that may occur.

It’s also important to have a backup plan in place in case the original implementation plan doesn’t go as smoothly as expected. This could include training employees on how to use the new BI reporting tool without the help of a consultant, or hiring an outside firm to help with the project if needed.

 
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Audit your progress

Once the new BI reporting tool has been successfully implemented, it’s important to audit your progress. This includes reviewing how the tool was used and what impact it had on decision-making.

It’s also important to solicit feedback from employees and management on their experience with the new BI reporting tool. This will help you identify any areas that need improvement and make sure that the tool is being used effectively.

By following these tips, you can ensure a successful implementation of a new BI reporting tool from start to finish. Implementing a new BI reporting tool doesn’t have to be daunting—with the right planning and preparation, it can be a smooth and successful process.

 

Potential risks of implementing a new BI reporting tool

As with any major project, there are always risks involved with implementing a new BI reporting tool. These can include:

  • Cost overruns: The cost of the actual software, as well as licenses, support, and maintenance, can add up quickly. Make sure to allocate enough money to the project so that you don’t exceed your budget.
  • Failed implementation: If the project is not planned or executed properly, it can fail. This can lead to wasted time and money as well as frustration from employees.
  • Training issues: Employees will need to be trained on how to use the new BI reporting tool. If this training is not done properly, it can lead to confusion and a lack of adoption.
  • Resistance to change: Some employees may resist the change to a new BI reporting tool. This can be due to a lack of understanding of the benefits, or simply because they are comfortable with the existing tools and processes.
  • Technical difficulties: There can be technical difficulties with the new BI reporting tool itself or with integrating it with other systems. Make sure to test the software thoroughly before implementing it to avoid any potential problems.

By being aware of these risks and taking steps to mitigate them, you can ensure a successful implementation of a new BI reporting tool.

 

The bottom line

Implementing a new BI reporting tool can be daunting, but with the right tips, it can be a smooth process.

Before you begin, make a detailed plan that includes what needs to be done and who will be responsible for each task. Make sure to get buy-in from all levels of management, allocate enough resources for the project, and set a rollout schedule.

Once the new BI reporting tool has been successfully implemented, audit your progress and solicit feedback from employees. This will help you identify any areas that need improvement and make sure that the tool is being used effectively.

By following these tips, you can ensure a successful implementation of a new BI reporting tool from start to finish.

Check out some related resources:

Why BI Programs Fail to Scale: The Data Decision Gap

Domo for Financial Services Playbook

Nucleus Research: Domo’s ROI as a Data Platform

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